What is the purpose of filing in record keeping?
Filing is used to store and organize documents in a way that allows for easy access and retrieval.
Which of the following is considered a method of organizing files?
There are several methods of organizing files, such as alphabetically, numerically, or categorically.
What is the first step in effective record keeping?
The first step in record keeping involves properly categorizing and labeling files for future reference.
What is meant by 'confidentiality' in record keeping?
Confidentiality refers to the protection of sensitive information from unauthorized access.
Why is it important to maintain accurate records?
Accurate records are essential for decision-making, auditing, and legal purposes.
How often should files be updated?
Files should be regularly updated to ensure that they reflect the most current and relevant information.
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What does 'retrieval' mean in record keeping?
Retrieval refers to the process of accessing stored records when needed.
Which of the following is a benefit of using digital record keeping?
Digital records are easier to store, search, and retrieve compared to paper records.
What is the main goal of filing and record keeping?
The main goal of filing and record keeping is to organize and store documents for future use and reference.